The Show has appeal to a wide variety of Vendors including:
- the Collector who is into Railroadiana;
- The Hobbyist who just needs to make space for new acquisitions;
If its collectable - we'll have visitors that are interested in checking it out ...
Collectables, Photos, Timetables, Keys, Locks, Lanterns, Buttons, China, Telegraph equipment and much, much more.
Registration Costs
- Sales/Storage Table: 8ft Tables $30.00; 6ft Table $25.00.
Entitles a business or individual to have a sales table at Western Rails open during the show and during registrants "Early Opening" session. A maximum of two 6 foot tables may be purchased as they are positioned signally or in pairs at the end of some table islands.
- Storage Table:
Where possible a business may have a storage table for use behind the designated sales area. One table may be purchased however the request must be noted on the Registration Form.
Western Rails reserves the right to limit vendor tables for any business or individual. Western Rails further reserves the right to decline any request for vendor tables
Registration Form
If you a wish to be a vender you may request tables. Please see Q&As below for more information.
Cancellations
If for any reason you have to cancel your table request please do it early enough for us to fill the empty tables and get a refund to you. If you are too late and we cannot fill the tables we will not provide a refund.
Questions/Answers - Vendor Registration
What does a vendor registration get me? A vendor registration is required to have a sale table or sales tables at Western Rails. Sales tables are available to registrants between hall opening and closing on Saturday and Sunday, and the public during public show hours. The cost of a vendor registration includes admission for one individual to the show as well for each table purchased one additional name tag is provided. Additional name tags can be purchased.
How do I Register?
Obtain a registration form, fill it out and mail with payment to the registrar. The conventional mailing address is:
Western Rails
543 Windslow Road
Comox, B.C. V9M 3T8
Where do I Obtain a Registration Form?
Registration forms are available:
- From this site by clicking here (preferable)
- By checking with your local Hobby Shop;
- By phone - if you get voice mail leave your name and mailing address so form can be mailed to you
- (604) 484-2791 from the Vancouver free calling area; or
- (250) 890-3233 from other areas
Can I register by phone?
We do not normally accept phone registrations. Early in the year you may contact the registrar with your registration information but this must be followed by a vendor registration form and payment within two weeks or your information will be discarded. Later in the year when the vendor spaces are close to full, we will not accept phone registrations in any form.
Can I register by e-mail?
Western Rails cannot accept payment for registrations by e-mail however you can e-mail your vendor registration information (all the information from the vendor registration form) and follow this up with a mailed cheque.
I sent an E-mail but I received no reply!?!
In this day of increasing spam (unwanted e-mail) some messages get lost in filters. If you want to be sure your e-mail gets to the registrar, send it as a plain text document, and ensuring the message has a clear subject (eg; Western Rails Reg). Please use a clear valid e-mail address (Sam_Jones@xyz.com' has a better chance of reaching the registrar than xgdhfye@xyz.com). Don't send an attachment unless you have informed me in advance. Western Rails traps for viruses, HTML code, too large a message, key bad words in subjects and messages from some servers noted for sending out spam. With the amount of spam received daily, expect some messages to get lost. If you don't get a reply relatively quickly (seven days), phone.
Payment
All fees for Western Rails are payable in Canadian Dollars. Western Rails accepts cheques or money orders in Canadian Dollars, or Canadian cash (Please do not mail cash). We have no facilities for accepting Credit Cards. NSF cheque fees will be charged to the registrant.
If you must send US dollar cheques please add $1.00 USD to allow for currency fluctuations.
What information will be on the name tag?
Your name tag will contain your first and last names from your registration form, as well as your business affiliation.
Can I request a Special Logo?
No.
When will I get a confirmation of my Registration?
Please accept you cancelled cheque as confirmation your application has been received. Starting in mid February, as tables are assigned registrants will receive a registration confirmation (via e-mail or conventional mail). If you mail your registration in and are concerned about whether it was received, you should phone the registrar after Feb 15th.
Please note the emphasis on providing a valid e-mail address. Several registrations have been received in past with invalid e-mail addresses; the registrations with bad e-mail addresses will receive a mailed confirmation in mid February.
Where do I pick up my Registration Package?
Registrations can be picked up in-person on Saturday (March 17/12) from 1500hrs to 1800hrs in the Display Hall or Sunday morning from 0700 hrs to 0900 hrs.
Vendors are reminded the public show opens at 0900 hrs March 18, 2012 (Sunday), with an Early Opening for registrants at 0700 hrs.
Schedule of Events/Vendor
Saturday
1330 - Hall Opens for Set-Up of Hall
1500 - Tables Available for Vendor Set-Up
1800 - Hall Closes
Sunday
0700 - Hall Opens, Tables Available for Vendor Set-Up
0700 - "Early Opening" (Registrants Sales)
0900 - Public Show Begins
1530 - Public Show ticket sales end
1600 - Public Show Ends
1700 - Hall Closed (All occupants must have departed.)
Important Notes on Loading/Unloading
The unloading zone used for the main hall of Western Rails is also a fire lane, and as such all vehicles must be loaded/unloaded in a prompt effective manner. Volunteers will be ensuring congestion does not occur in this area, and drivers are asked to be patient as the loading/unloading process occurs.
Electrical Requirements
Electrical Connections provided by Western Rails 120 volt 15 amps. The connection is provided to the Table Island only and it is the Registrant's responsibility to bring their own extension cords as required. Please indicate on the Registration form if you require Electricity
Sales Hours
Sales can be made anytime the hall is open to registrants (Saturday 1500 hrs to1800 hrs and Sunday 0700 hrs - 0900 hrs) or the public (0900 hrs to 1600 hrs Sunday).
Sales Tax
Western Rails reminds businesses that they are responsible to collect applicable HST for all items they sell at the show. Western Rails bears no liability for failure to do this.
Credit/Debit/Cash Machines
No ATM Cash-Machine is available at the Cameron Recreation Centre. ATM's from several banking institutions and credit unions are available in the Lougheed Town Centre and surrounding Malls..
Portable Credit and Debit machines can be used in Cameron Centre.
Table Responsibilities
Western Rails expects that tables will be staffed at all times. If this is not possible be aware that Western Rails has no liability for lost or broken items.
All tables are the property of Western Rails and as such may not be sub-let
You may view and print a copy of the Vendor Poster as a reminder.
Email: westernrails@wcra.org
